2017 - Chief of Staff

Location: San Fracisco, CA
Date Posted: 06-13-2017

Partner Organization: Education Outside

Fellowship Role: Chief of Staff

Organization Overview:
At Education Outside, we're committed to advancing science in public schools, outdoors. We transform school gardens into lush, living laboratories where learning comes naturally. Our innovative program brings science and nature directly into the hands of more than 17,000 schoolchildren each year.
AmeriCorps is a 10-month service commitment that meets a community’s critical needs in education, public safety, health, and the environment. Education Outside partners with AmeriCorps to provide full-time service opportunities in San Francisco supporting communities’ critical needs in education. Education Outside AmeriCorps members dedicate 1700 hours of volunteer service per term in exchange for leadership and career development, and a living stipend provided by our AmeriCorps grant. For more information, please visit www.americorps.gov.
Why we partner with this organization:
Education Outside advances science education and environmental literacy by teaching outdoors in public schools. We spark children's interest in science and connect them to the natural world through hands-on learning in school gardens.

ProInspire Fellow Role Overview:
The Chief of Staff will provide direct support to the CEO and the leadership team to ensure that Education Outside achieves its strategic objectives at the organizational level. The Chief of Staff will be the CEO's primary advisor and partner on internal and external affairs and fundraising needs. The Chief of Staff will also work closely with the leadership team to facilitate annual and business planning, ensure the Board is engaged appropriately and functioning well, strengthen culture and operations, and lead strategic initiatives and special projects.
Key Roles and Responsibilities:
CEO Facilitation and Partnership (40%)
  • Advise and support the CEO in managing priorities and setting short-and long-term strategy for the organization
  • Prepare CEO to be an effective ambassador. Includes research, reference notes, talking points, and presentation materials
  • Enhance the CEO’s fundraising efforts through the identification and analysis of prospects, creation of content and materials to support fundraising activities, and support of external fundraising events and meetings
  • Employ strategies that align the time and attention of the CEO to the organization’s strategy, annual priorities, and timely initiatives
  • Attend meetings as directed by / in lieu of CEO to keep a pulse on issues and help connect dots across departments and initiatives. Ensure clear action items and follow up from all meetings involving CEO
  • Support all Executive-level recruiting
  • Assess inquiries directed to the CEO and determine the proper course of action

Board Engagement (25%)
  • Partner with the CEO to ensure the Education Outside board is engaged and functioning well
  • Facilitate shift from operations focus towards governance and fundraising in support of new strategic growth plan
  • Pinpoint key opportunities to effectively engage board members on strategic issues.
  • Lead a process that yields effective board meetings
    • Develop annual meeting schedule with priority topics proactively identified
    • Manage the creation of materials and ensure effective presentations
    • Support all follow-up with between meetings as appropriate
    • Establish a functioning committee structure
  • Support CEO and Board members with ongoing board recruiting efforts
Organizational Focus and Effectiveness (35%)
  • Lead the annual planning process to ensure alignment with strategic priorities and create process to track progress
  • Bolster org-wide traditions that strengthen community and culture
  • Establish effective leadership and operating norms that align organizational actions to organizational values
  • Promote a metrics-based approach that guides strategic planning, organizational performance, and impact. Design performance management system and organizational dashboard that proactively tracks, measures, and communicates progress on key operating metrics, annual priorities and mission impact
  • Lead content creation and planning for meetings and retreats
  • Facilitate internal communications to increase transparency of decision making, enhance feedback loops, and contribute positively to staff trust and morale
  • Lead or serve as a critical team player on special initiatives. Develop framework to ensure that initiatives are in line with strategy and brand. Initiatives may include:
    • Business and growth models, presentations, and plans
    • Database development
    • System or function diagnostics and enhancements
    • Office space acquisition, improvements and moves
    • Analysis and strategic consultation on major issues impacting the organization
  • Passionate commitment to Education Outside’s mission and vision
  • Knowledge of the communities Education Outside serves and their needs
  • A high degree of intercultural competence, and a commitment to building a diverse team
  • A Bachelor’s degree and at least 2-3 years of relevant experience in a role requiring operational planning and project management
  • Exceptional reasoning, problem solving, and strategic thinking skills with the ability to think ahead and plan over a 1-3 year time span
  • Track record of successfully managing through influence and/or cross-functional leadership
  • Extremely well developed skills around organization, balancing multiple priorities, and tracking issues through to completion
  • Comfort with financials and with managing a budget
  • Demonstrable understanding of system and database management
  • Well-rounded inter-personal skill set with the capacity to build strong relationships across tenure, work effectively in a team environment, and facilitate problem-solving
  • Ability to work proactively in an ambiguous and dynamic organization undergoing growth
This is a full time, exempt position. Compensation is competitive and commensurate with experience. Benefits include a significant budget for professional development, as well as medical, dental, and vision insurance, and optional pre-tax plans for commuting and retirement. Some flexibility in work schedule is possible.
Start Date: Summer 2017
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