2017-Program Coordinator

Location: Berkeley, CA
Date Posted: 05-11-2017

Too Small to Fail
and The Opportunity Institute

Too Small to Fail, a joint initiative of the Clinton Foundation and The Opportunity Institute, is leading a public awareness and action campaign, “Talking is Teaching:  Talk, Read, Sing,” to promote the importance of early brain and language development and to empower parents with tools to talk, read, and sing with their young children from birth. Through partnerships with pediatricians, hospitals, faith-based leaders, community based organizations, businesses, entertainment industry leaders, and others, Too Small to Fail is meeting parents where they are to help them prepare their children for success in school and beyond. Whether at the pediatrician's office or the playground, Too Small to Fail aims to make small moments big by creating opportunities for meaningful interactions anytime, anywhere.
Too Small to Fail is one of four signature projects at The Opportunity Institute (OI), a nonprofit based in Berkeley, CA and founded in 2015, that aims to promote social mobility and equity by improving outcomes from early childhood through early career. OI focuses on education and related social policies that make true educational opportunity possible. OI brings together leaders in early childhood development, PreK through 12 education, juvenile and criminal justice, and higher education to collaborate across policy sectors for broader and deeper impact. Our work reaches around the country, but with special attention to California, our base. OI’s work is organized into four interrelated program areas: Strong Families & Early Learning, PreK-12 Equity & Excellence, Opportunity & Justice, and Postsecondary & Transitions to Work.
Position Summary
The Program Coordinator is a key member of the Too Small to Fail team who collaborates with the Director and Program Manager. The Program Coordinator provides key program, operational and administrative support and leadership to implement a comprehensive multi-year, multi-city ground campaign that supports parents and communities to promote early brain and language development among young children, 0-5 years old.
Essential Functions
  • Manages meeting preparation and follow-up including drafting agendas, taking notes, tracking follow-up items internally and externally, with partners.
  • Supports the planning and execution of Too Small to Fail meetings and events locally and nationally.
  • Responds to and maintains record of inquiries from the field about TSTF and the campaign.
  • Drafts PPTs and presentations for trainings, webinars, conferences and meetings. 
  • Acts as initial point of contact for the Director of Too Small to Fail including managing all incoming scheduling requests for the Director.
  • Books all official travel relating to Too Small to Fail projects.
  • Oversees and/or drafts logistical correspondence to Too Small to Fail Leadership and Advisory Boards and other partners and allies.
  • Serves as point of contact for Too Small to Fail Leadership and Advisory Board Members.
  • Manages contact list in Salesforce and Google Drive including input and editing of new and existing contacts.
  • Manages reimbursements for the Director.
  • Manages the ordering, tracking and coordinating all campaign materials nationally.
  • Drafts and tracks relevant Memoranda of Understanding (MOU’s) and contracts for outside contractors and partner organizations.
  • Tracks payment schedule to vendors and prepares invoices.
  • Opportunity to support Communications team in managing editorial calendar and drafting blogs, online content and social media. 
Qualifications/Skills/Experienced Required
  • Bachelor’s degree required.
  • 2+ years of experience preferred, ideally in a “campaign” environment (political, marketing, or similar).
  • Demonstrated ability to work in fast-paced, high pressure situations while maintaining extreme accuracy and tight deadlines.
  • Excellent written and oral communications skills, including email correspondence, program descriptions, grant proposals and reports.
  • Ability to navigate scholarly research and databases.
  • Efficient communication with team members surrounding timelines and progress.
  • Ability to work independently and in a team environment to effectively prioritize multiple tasks.
  • Willingness and ability to learn about and stay apprised of children and family related policy.
  • Working knowledge of key children and families organizations, policy and government a plus.
  • Willingness to travel occasionally.
  • Good sense of humor.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform essential functions. The Opportunity Institute is an equal opportunity employer committed to a diverse workplace. 
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